SoMeCentral User Guide 29-01-2019

To be successful as a Social Media- or Employee Branding Manager, you need photos and videos to support your stories on any SoMe platform. There is a lot of planning- and measurement tools in the market. Common for all of them is, that they need authentic content to perform at their best.

SoMeCentral is helping you to solve this problem.

To stand out of the crowd you need to use authentic content, because it will perform 34% better than stock, corporate or professional made content. Authentic content has been hard or impossible to get, especially in large enough amounts to support your postings all year long, every year.

With SoMeCentral the issue of having insufficient amount of authentic content will be solved forever.

Now you can interact with all of your coworkers to create visual content for your social media posting regardless if you need them for marketing, information or employee branding.

The SoMeCentral tool offers an easy to use tool, for collaboration and collecting of photos and videos in small, medium or large groups of coworkers.

You can use SoMeCentral in minutes, and you do not need to spend a long time being a valuable content contributor.

SoMeCentral is a tool for easy creation and collection of photos and videos.

The entire workforce behind the company are the main contributers of the content in the SoMeCentral app, but the entire tool is intended to target people working with marketing, employee branding, education or for documentation purposes.

The tool comes in two parts:

The smartphone app for Android and iOS is the content creation tool for your coworkers.

The web app is the Administrator tool, where photos and videos are approved or deleted.

The web app is the place for all other administrative tasks like user administration, and general account and company configuration.

You can set up your company account by being the first one in your company or organization in two different ways.

• Web App (administrator module)
• Visit the web app app.somecentral.com

Use the “Create a new company” option.

Download the app on your smartphone.

As the first user, you must use the “Create a new company” at the bottom of the splash screen.

The “I have an invitation” is only for inviting others (extra users and administrators) into your SoMeCentral account.

If you are the first user, you will by default be assigned with administrator rights.

If you create an account name that is already taken, you will be asked to rename your account name.

You must use an email and your phone number.

SoMeCentral will give you a 4-digit pin code to log into the app.

The first time you log into the app.somecentral.com system with your pin code as an administrator, you are required to change your password into a real password, but the pin code on your smartphone app remain the 4 (four) digit pin code you got from SoMeCentral.

The SoMeCentral smartphone app can be downloaded on Android (Play Store) and iOS devices. (App Store)

The app is the content creation part of the SoMeCentral system.

We recommend that users are placing the SoMeCentral icon next to your native camera app on your device because it will make the use super easy.

The individual users can see the content they are creating or importing into the app.

The users are NOT able to see others content. (Only exeption is when admins have approved the media file(s) and made it "Public on mobile")

SoMeCentral DO NOT expose your private content, so your privacy is honored and fully secure!

The app user can import pictures and videos from the camera roll, but this feature manual, and in total control of the app user.

The first time an app user is trying to create a photo or video SoMeCentral will prompt the user to accept the Terms and conditions.

If Terms and conditions are not approved, the user is not allowed to create or import content from the app.

The app will always open the “My Content” page.

This page is a visual overview of all content created, photos and videos. At the top right there is a menu icon known as a “burger.”

Below all content is displayed in date order. Initially, it will be empty, until you start taking photos and videos.

At the bottom, you can see two pink circles. The one on the left “ADD PHOTO with a + icon” take you to the camera function.

To the right, you have a “JOIN EVENT” icon with to persons.

Pressing the “ADD PHOTO” button activates the camera function In the SoMeCentral smartphone app.

The camera function lets you decide to take a photo or a video. You can select front or rear-view camera on your smartphone.

When you have taken a photo or video, you can choose to keep the photo or video or to make a new shot without saving the previous content.

If you press “USE PHOTO” your photo or video will start to upload to your company account without further interaction from you.

When your content is uploaded to the SoMeCentral server, your content will be getting a watch icon in the bottom left corner of the thumbnail.

This icon tells you that the photo or video has been delivered to the server, and you now have 30 minutes to delete the photo or video, without your Administrator can see the content.

Each square is a thumbnail of the content stored. Some thumbnails will have a video recorder icon, indicating a that that piece of content is a video.

Each content square has a selection circle in the top right corner. If you press it, you will be able to delete or to PUSH the content.

Deleting the content will remove it from the SoMeCentral system, but not from your camera roll. At the bottom left side, you can use the PUSH function.

The Push function is useful when you need to let your administrator see your content before the 30 minutes “suspense time for deletion” have gone.

The user must select the specific photo or video and use the PUSH function for each media file, the app user wants to be visible for the administrator.

Import photos and videos from your private camera roll

Your private and personal pictures made by your native photo app is located in your camera roll/Gallery together with all photos and videos made with the SoMeCentral smartphone app.

SoMeCentral is only able to send photo or videos made directly in the app, or content you manually import into the SoMeCentral system.

Just like any standard photo and video made directly in the SoMeCentral smartphone app, you can delete imported content within the first 30 minutes from upload to the SoMeCentral server.

If you do this, then the SoMeCentral smartphone app will handle the imported photos, and videos like it were made directly from the app itself and sent content to be visible for the Administrator.

Events can be joined from the My Content page. If there are any open events, the events are represented list wise.

The Event list can contain global events made by the Administrator, or local events created by either the Administrator or by individual smartphone app users.

All events generated by users are local events, and they can only be assigned to one or more departments where the user is assigned to.

Events are open to all users in the same SoMeCentral account.

Content created with the event can help the Administrator to validate incoming content, and to act as a piece of basic information for telling great stories when posting on any social media- or digital platform.

If you want to create a local event, then click CREATE NEW EVENT at the bottom of the event list.

You must name the event. Select a department. Set a start and end time. Optional you can write a short event description to help other SoMeCentral users to find your special event.

When your event is starting, then it will be visible in the event list.

The menu in the top right corner tree lines, also called the Burger Icon consists of several minor features.

Your contact form to support. Write your Title, and ask your question in the message section, and press SUBMIT.

We will get your support message, and you will get a response in your email, connected to your SoMeCentral account.

The profile section is optional. Here you can insert your personal information.

You can also see what personal information the SoMeCentral has on you.

You can also delete your own account from the SoMeCentral system.

By pressing on the “Share our app” text, you can send a text message/e-mail to a co-worker or a friend who could benefit from using the SoMeCentral app.

The text message will include a direct link to our webpage, where new users can find a download link and learn more about the tool.

The text logout will directly log you out of the SoMeCentral system. Your app is still running.

You are just logging out, so you will have to shut down SoMeCentral manually.

The web app is the primary workplace for the Administrator of your SoMeCentral account.

You can access the administrator module from any device with a modern web browser.

URL to the login page is app.SoMeCentral.com

Here you are receiving all the media to approve, delete or share content. You handle your users and co-administrators. You can send content to outsiders without compression and quality loss.

You can setup SoMeCentral, so it mimics your company structure and gives you a better understanding to create compelling stories that you need to tell and a lot of other administrative tasks.

The administrator is the only profile that can see all incoming photos and videos.

Users can only see their personal media, or see it when you publish content public.

If there is a description following a photo or video, you can read it in the administration module.

Descriptions can be good to have if you do not know the context of the media piece.

You can select several content pieces to approve, reject or delete.

SoMeCentral will automatically send the files to their designated folder with the exception of deletion.

If there is a description added to the photo or video, you can read it as well, as an administrator. Descriptions can help the admin determining the context of the media file.

You can select several content pieces to approve, reject or delete. SoMeCentral will automatically send the files to their designated folder.

The delete function is done via the bin icon.

You will be prompted when deleting content. “Are you sure you want to delete the selected files?” if you press delete, you will delete the content, and you have no way to recover deleted content.

• The drop-down function enable you to do different things
• Approve one or more photos and videos
• Reject one or more photos and videos
• Delete one or more photos and videos
• Assign manually on or more photos and videos to a event if the content creator did forget to join a event.

Filter function for Inbox/Approved/Rejected folders. You can make easy discovery and search by applying filters in all content folders.

• Show all/Show only photos/Show only videos
• Departments created in SoMeCentral. Multiple selections can be made.
• Events. Multiple selections can be made.
• User email or phone number
• Date search. Specific date or date range.

The Inbox is where all combined photos and videos from your users are coming into the system. The Inbox is not validated in any shape or form.

Here is where all content that is approved by one or more administrators are. If you by mistake approved a photo or video, you can send it back to Inbox, Rejected or simply delete it. (remember you are not able to restore deleted content) The Approved folder is your repository of media to tap into when creating new stories.

Here is where all content you need a second opinion on is stored, before deletion, or approval. If you by mistake sent a photo or video to the Rejected folder, you can send it back to Inbox, Approved or simply delete it. (remember you are not able to restore deleted content)

You can select several content pieces to approve, reject or delete. SoMeCentral will automatically send the files to their designated folder with exception of deletion.

In the Company section, you are able to set up and change the information about your company or organization. The information here is used to show SoMeCentral who is the owner of the account, and for billing information used between SoMeCentral and the customer.

In the Company page, you can also delete your account. Deletion will also delete content and user information, so be careful to use this option, as we can not recreate your account.

You can mimic your company’s organizational setup here.

It also allows you to organize your workforce afterward, making it more comfortable for you to understand the context of incoming content if your users are connected to the right departments in SoMeCentral. You can create several levels of departments. If you do not use departments, or if you do not assign your users to specific departments, then the users are able to create global Events.

If users are assigned to a department, then they are only able to create events in the departments they are assigned to.

Quick view of approved content is made by clicking on the photo icon for each department.

The user section is where you administrate all users and administrators in the SoMeCentral system.

The SoMeCentral system has 2 role types

• Administrator
• User

By default the first profile signing on and creates a new company account will be the Administrator. You can reassign the Administrator role to another person later on if needed.

Quick view of approved content is made by clicking on the photo icon for each user.

What can the administrator do

• Have access to the web app as well as the smartphone app.
• Promote and demote all participants
• See all inbound media from all users for the specific account.
• Approve, delete or reject photos and videos.
• Send content to people outside their the SoMeCentral account.
• Add or edit company information.
• Create global and local events
• Change subscription and payment detail.
• Rate the SoMeCentral system.
• Accept or reject terms and conditions.
• Sign the GDRP agreement.
• Contact support

The number of Administrators and users differentiate according to your license. If you need another solution than what SoMeCentral offer by default, then contact us for an enterprise price solution.

There are two different types of events in the SoMeCentral system.

• Global events, controlled by an Administrator
• Local events controlled by the Administrator and smartphone users.

When are events visible for the user. Users can only see events in the date and time frame where they are active. Everybody can join an event, and start creating content for that specific event. Active events will be visible in the smartphone app under “JOIN EVENT”

The Administrator and see all current and historical events. The administrator can also delete events if needed.

You can get a “Small team free forever” version of the SoMeCentral system. This will get you 1 administrator and 2 two regular app user seats. In total, this is 3 users that can use the smartphone app for content collection.

We have 4 standard license (A-B-C-D) ranges they can be used. If you need a bigger plan than this, then contact [email protected] You can make payment by credit card or manual invoicing and activation. Discounts and payment terms are made from your account https://app.somecentral.com/Subscription

If you select manual invoicing and activation your account will be activated when we register your fulfillment of the invoice we sent you.

NOTE: we can send a copy of your invoice to your finance department if you write their email in your account information.

Is an internal users satisfaction indicator only used to indicate your general satisfaction with the SoMeCentral system.

The terms and condition text for using the SoMeCentral product.

Your GDPR document. Here you can digitally sign the GDRP agreement with us if you need to do so.